Call us now on 020 8396 1433 or enquire and we'll call you back!

2E Apostille Services · UK-focused resource

Free Company Authorisation Letter Template UK

A UK-focused company authorisation letter for giving a named person limited authority to act for a company in specified matters. This page explains the main parts of the supplied template, how to complete it and what to check before using it.

Download Free TemplateNeed Apostille Help?

Free template resource · UK-focused · Check recipient requirements before use

What is a Company Authorisation Letter?

A UK-focused company authorisation letter for giving a named person limited authority to act for a company in specified matters. The supplied template is intended as a practical starting point and should be checked against the purpose for which it will be used.

Common context: Corporate authorisation; representative; specific task or transaction.

Quick information

Document typeCompany Authorisation Letter
FormatEditable Word template supplied in the source files
Who completes it?Corporate authorisation; representative; specific task or transaction
SigningThe template provides for a director or authorised signatory to sign and includes an optional witness/certification section if required.
Overseas useRequirements may vary by receiving authority, destination and document formalities.
ImportantDo not assume certification, notarisation or Apostille is required unless the recipient or applicable process says so.

How to complete this Company Authorisation Letter template

Use the supplied wording as your starting point and complete the placeholders carefully. Key fields identified in the source include:

  • Company name — complete this field using the information requested by the template.
  • Company number — complete this field using the information requested by the template.
  • Registered office — complete this field using the information requested by the template.
  • Date — complete this field using the information requested by the template.
  • Full name — complete this field using the information requested by the template.
  • Position / role — complete this field using the information requested by the template.
  • Address — complete this field using the information requested by the template.
  • Passport / ID number, if required — complete this field using the information requested by the template.
  • Contact details — complete this field using the information requested by the template.
  • Effective from — complete this field using the information requested by the template.
  • Expires on — complete this field using the information requested by the template.
  • Territory / organisation concerned — complete this field using the information requested by the template.
  • Reference to approving board/member resolution, if applicable — complete this field using the information requested by the template.
  • Witness / certifying person — complete this field using the information requested by the template.
  1. 1
    Read the complete template first and identify the purpose for which the document will be used.
  2. 2
    Replace each square-bracketed placeholder with accurate information. Do not leave drafting placeholders in the final document.
  3. 3
    Complete the document-specific sections, including: Company name, Company number, Registered office, Date, Full name, Position / role, Address, Passport / ID number, if required.
  4. 4
    Check names, dates, addresses, reference details and other entries for consistency before signing.
  5. 5
    Review the signing, witnessing, certification and overseas-use requirements with the receiving authority where those requirements are not clear from the template.

Who needs to sign the Company Authorisation Letter?

The template provides for a director or authorised signatory to sign and includes an optional witness/certification section if required.

If the document is to be signed, witnessed, certified or notarised as part of a particular process, confirm the exact procedure before signing. The source material should take priority over assumptions about formalities.

When does a Company Authorisation Letter need an Apostille?

Completing a template does not automatically mean that it needs an Apostille. For overseas use, the relevant requirements depend on the destination country, receiving authority, document type and how the document has been executed or certified.

The template says the recipient may require a prescribed form, board resolution, power of attorney, notarisation or other evidence of authority.

Where applicable, a private document may need an appropriate certification or notarisation step before an FCDO Apostille can be considered. Check the recipient’s current requirements before arranging document legalisation.

Certification, notarisation and legalisation

Certification

A solicitor or other appropriate professional may be relevant where the receiving authority asks for certified evidence. Do not assume certification is required.

Notarisation

A notary may be involved where the document or receiving authority requires notarisation. Confirm the required wording and procedure before signing.

FCDO Apostille

An Apostille is connected with using eligible UK documents overseas. Whether this document needs one depends on the receiving authority and the document’s preparation.

Embassy legalisation or translation

Some overseas processes may require additional legalisation or a certified translation. These are recipient-specific and should be confirmed in advance.

Common mistakes to avoid

  • Leaving square-bracketed placeholders or incomplete fields in the final document.
  • Using names, dates, addresses or reference details inconsistently.
  • Signing in the wrong place or before checking a required witnessing or attestation procedure.
  • Adding powers, authority or statements that are broader than intended.
  • Assuming the document is an official government or Companies House form when the supplied template says it is not.
  • Assuming an Apostille alone will satisfy every overseas recipient.
  • Failing to check whether the receiving authority requires a particular form, certification, notarisation, legalisation or translation.

Download the free Company Authorisation Letter template

Use the supplied template as a starting point, then check the requirements of the organisation or authority receiving the document.

Download Free Template

Need help preparing a document for overseas use?

2E Apostille Services may be able to assist with relevant Apostille or legalisation stages for eligible UK documents. Requirements depend on the document and receiving authority, so confirm what is needed for your particular use.

Get Apostille Help

Important disclaimer

This template and guide are provided for general informational purposes and as a starting point only. They do not constitute legal advice. Requirements vary depending on the document, circumstances, receiving authority and country of use. Verify the current requirements with the receiving authority and obtain professional advice where appropriate.

Frequently asked questions

Is the Company Authorisation Letter template free?

Yes. The page is intended to provide the supplied template as a free starting point. Replace the download placeholder with the live template URL before publishing.

Can I edit the template?

The supplied document is a template containing square-bracketed placeholders. Edit those placeholders to match your circumstances and the purpose for which the document is required.

Who should complete the Company Authorisation Letter?

Corporate authorisation; representative; specific task or transaction. The person or organisation completing it should use the supplied template wording and confirm any recipient-specific requirements.

Who needs to sign it?

The template provides for a director or authorised signatory to sign and includes an optional witness/certification section if required.

Does it need a witness or authorised person?

The answer depends on the document and the receiving authority. Follow any signing or attestation instructions in the supplied template and confirm requirements before signing.

Does it need notarisation?

Not necessarily. Notarisation should only be arranged where it is required or appropriate for the particular use. Confirm this with the receiving authority or a qualified professional.

Does it need an Apostille?

Completing the template does not automatically mean an Apostille is required. If the document will be used overseas, requirements depend on the destination, receiving authority and how the document has been signed or certified.

Can I use this document abroad?

It may be possible, but acceptance depends on the receiving country and authority. Check whether a particular form, certification, notarisation, Apostille, legalisation or translation is required.

Ready to use your Company Authorisation Letter template?

Download the supplied template, complete it carefully and confirm any signing or overseas-use requirements before submission.

Download Free TemplateGet Apostille Help

Enquiry Form

This field is for validation purposes and should be left unchanged.
Options
Drop files here or
Accepted file types: xls, xlsx, doc, docx, pdf, jpg, png, txt, Max. file size: 15 MB, Max. files: 10.

    By submitting this form you consent to be contacted by 2E Apostille Services Limited using the details provided.

    Enquiry Form

    This field is for validation purposes and should be left unchanged.
    Options
    Drop files here or
    Accepted file types: xls, xlsx, doc, docx, pdf, jpg, png, txt, Max. file size: 15 MB, Max. files: 10.

      By submitting this form you consent to be contacted by 2E Apostille Services Limited using the details provided.

      Enquiry Form

      This field is for validation purposes and should be left unchanged.
      Options
      Drop files here or
      Accepted file types: xls, xlsx, doc, docx, pdf, jpg, png, txt, Max. file size: 15 MB, Max. files: 10.

        By submitting this form you consent to be contacted by 2E Apostille Services Limited using the details provided.

        Enquiry Form

        This field is for validation purposes and should be left unchanged.
        Options
        Drop files here or
        Accepted file types: xls, xlsx, doc, docx, pdf, jpg, png, txt, Max. file size: 15 MB, Max. files: 10.

          By submitting this form you consent to be contacted by 2E Apostille Services Limited using the details provided.

          Enquiry Form

          This field is for validation purposes and should be left unchanged.
          Options
          Drop files here or
          Accepted file types: xls, xlsx, doc, docx, pdf, jpg, png, txt, Max. file size: 15 MB, Max. files: 10.

            By submitting this form you consent to be contacted by 2E Apostille Services Limited using the details provided.

            Enquiry Form

            This field is for validation purposes and should be left unchanged.
            Options
            Drop files here or
            Accepted file types: xls, xlsx, doc, docx, pdf, jpg, png, txt, Max. file size: 15 MB, Max. files: 10.

              By submitting this form you consent to be contacted by 2E Apostille Services Limited using the details provided.